Group and Site Licences
Group licences and subscriptions
If you want access to Quirkos across a whole organisation, department or computer lab, there are several options.
There are two types of group licences: static licences which provide Quirkos on specified computer(s) or group subscriptions to the Quirkos Cloud platform. We offer discounts when buying more than 3 licences or subscriptions, on top of our already affordable prices.
To get quotes and more information about these options, please e-mail sales@quirkos.com, or call +44 (0)131 555 3736.
Cloud Subscriptions or Static Licences
Cloud Subscriptions
Quirkos Cloud lets you access your project data from anywhere by storing your data on our secure cloud server, and allows teams to share and collaborate on projects in real-time.
You can purchase subscription licences for each user, available on a quarterly or annual basis. We offer sizable discounts for large groups.
We can provide institutional signup pages that allow permitted users to directly register their accounts, without the need for credit/debit card information, and paid by a central account. We can also provide a site management page, where you can manage your group licence, and change which accounts are active and have access to Quirkos.
Contact us for more information on providing Quirkos Cloud access to your whole organisation or team, or to learn more about using Quirkos Cloud for your qualitative analysis software.
Static Licences
For the offline version of Quirkos, you can purchase permanent licences for each user and their computer. These are linked to a particular computer, and allow it to always use Quirkos.
The first time Quirkos is installed, a licence code is entered, and the computer is activated. The only time this licence can be moved is if hardware is replaced or lost, and requires a manual request to support@quirkos.com.
We offer a scalable group discount if 3 or more licences are purchased at once - please contact sales@quirkos.com to take advantage of this offer.
Frequently Asked Questions
Can I buy a licence for an unlimited number of users?
Yes! An unlimited Quirkos Cloud subscription is available, offered at a flat rate. The unlimited licence grants access to Quirkos for your whole institution. It’s the best deal if you plan to purchase for 30 users or more.
What’s the difference between offline licences and Cloud subscriptions?
Cloud subscriptions are periodic subscriptions which are charged per user. They are the best option for collaboration and flexibility. Cloud users can:
- Access and edit their Quirkos projects from any device
- Work on projects with a team and see updates from others instantly
- Collaborate with anyone else with a Quirkos account
- Access Quirkos Transcribe, with the first 100 minutes of transcription free
Offline licences grant permanent offline access to Quirkos for one computer (plus any replacements to that computer). They are the best option if you would like to install Quirkos on a shared computer, or need to keep your data in-house. Offline users can:
- Access and edit Quirkos projects stored locally on their computer, without an internet connection required
- Collaborate with others by sending project files back and forth, or by coding two copies of a project separately and merging them together later
Please note, there are compatibility issues with services like OneDrive and Sharepoint, and we don’t recommend these are used for directly saving and accessing projects (but are fine for backups).
Can I host Quirkos Cloud locally?
In the future, we are hoping to offer organisations the ability to host their own Quirkos Cloud service, ensuring data is kept within your institution and according to your own data protection policies.
Contact us to discuss pricing at sales@quirkos.com.
Can I buy licences for my student/s or class?
Yes, these are charged at the academic rate as we need to go through institutional invoicing and procurement.
Depending on the class size and subscription length, or if you are self-funding the licence (as opposed to using institutional funds), we may be able to offer additional discounts or extended free periods; please contact us for more information.
Can I buy a 3-month Quirkos Cloud subscription for a group?
Yes, but the group discounts only apply to the annual subscription.
Can I purchase more than one year of Quirkos Cloud at once?
Yes, you can subscribe up to 3 years in advance.
Does the group discount apply to Quirkos Transcribe subscriptions as well?
Yes!
Only some of my group need Quirkos Transcribe – do I need to buy it for everyone on the group licence?
No, you can buy Quirkos Transcribe for a smaller number of people than your full group.
What forms of payment do you accept?
We accept bank transfer or electronic fund transfer, payment by credit card via an online invoice (on Stripe), or PayPal. We do not accept payment by check.
Can I buy a Quirkos group licence for my study participants?
If you are doing a participatory research project, we can offer licences to your participants for free. Please contact us for more information.
Do your group prices include tax/VAT?
Our formal quotes will include any relevant sales tax added to your order. We are usually required to collect sales tax in the UK, the EU and Canada, but there may be exceptions for certain institutions and regions.
I have a group/site licence, but the expiry date on my account is too early or too late.
We can only register site licences as either monthly or yearly on our payment processor. As a result, the expiry date shown on your account may not be the same as your receipt date. You will not experience any additional charges, as site licences do not auto-renew.
Can I manage the licences on my account or change them between other users?
Yes, this is possible through our group management portal. With a group admin account, you can deactivate users temporarily (freeing up space on your licence for other users to register and access Quirkos), transfer an account and its projects to a new user, and delete user accounts and project data. If you have a licence already, please contact us to set up your group admin account.
What happens to the accounts on a Quirkos Cloud group licence if it expires?
We retain account data and projects for 2 years after a licence ends. The 2-year period resets if you restart your group licence within this period. However, on request, we can delete the accounts and data earlier than this (e.g. for data protection purposes).
Do you offer group trials for teams to trial the software together?
Yes, we can send you a trial link that allows a team to trial the software without needing to provide card details. Please get in touch with us at sales@quirkos.com to find out more.
Can I share a single account with someone else?
No, we do not permit this, and it can lead to project corruption if two people are using the same account.
Any other questions?
We provide many options to give maximum flexibility and affordability for groups and organisations of all sizes.
We can help you choose the best option for your needs, just contact sales@quirkos.com.
Legacy (now depreciated): Floating licences
Floating licences are now depreciated. As an alternative, we recommend a Quirkos Cloud Site Licence. Contact us for more information.
With our floating licences, an unlimited number of computers in an organisation can have Quirkos installed, but only a set number can use Quirkos at once. This is defined as the number of 'seats', like seats at a table: when someone stands up, another user can take their place.
In this situation, we provide licence server software which manages the number of 'seats' or simultaneous users that are allowed. This software needs to be run on a computer on the local network which end users have access to. Most IT departments will already have a suitable server, and our software will work on Windows, Mac or Linux servers. If this is not possible for your organisation, we can host a server for you for an additional fee.
The first time an authorised user starts Quirkos, they will need the IP address of this server, and if there are free places the software will allow them to start Quirkos. Usually IT departments will install Quirkos on a managed desktop environment, but users can also download the floating licence version of software for themselves below, and it can even be run from a USB stick. End users can be on either Mac or Windows versions of Quirkos from the same licence server. There is no difference in features or compatibility between the float and static versions of Quirkos.
v2.1 Float Licenced Quirkos For Windows Vista and later
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